Grey Fleet Solution

Manage your workplace health and safety obligations with an easy-to-use solution

The use of grey fleet happens every day across most organisations and whilst there is usually administration around the reimbursement, there are limited solutions to easily manage the fleet, and its drivers and the organisation’s road safety responsibilities.

Isometric illustration of two people standing next to two Grey Fleet Solution cars.

The Solution

LBM’s cloud-based Grey Fleet Solution gives managers and organisations visibility to identify, manage and mitigate their risk. This is to ensure drivers are meeting their obligations, the vehicles being used are safe and fit for purpose.

What LBM Captures:

Driver’s Licence

Manage drivers licensing and reminder process with the ability to setup periodic checkpoints to trigger driver declaration of current licence.

Current Registration

Automatically manage vehicle registration with our integrated live ‘rego check’ feature which validates vehicle registration status with the relevant state authority.


Manage insurance due dates and store the relevant documentation to ensure the vehicle is correctly insured. Workflow and reminders when approaching due.

Prestart Checks

Schedule drivers to complete customisable prestart checklists with workflow to follow up and manage any defects.

Fit to Drive, Medical Assessments or any other checks required

Manage status and renewal of relevant checks required to carry out duties and/or hold licensing.

Servicing and Maintenance

Actively manage scheduled servicing including driver reminders triggered on vehicle scheduled servicing requiring proof of work uploaded by the driver.

Fit for Purpose

Manage ANCAP rating, fuel efficiency and age of the vehicle to ensure the vehicle is adequately equipped for business use.

Policy and Framework

Enforce grey fleet standards tied with consequence framework to workflow any issues and exceptions.

Employee Reimbursement Report

Prepare expense claims for mileage driven for business use.

Condition Declarations

Schedule driver condition reporting including declarations and evidence.


No in-car device is needed for this solution.

Vehicle Recalls

Get alerts on vehicle recalls and ensure the relevant vehicles are rectified.

Roadworthy, Pink Slips & Certificate of Compliance

Remind and manage driver compliance certificates and checks.

Journey Planner

Integrated with the driver’s calendar, the journey planner will apply policy parameters to flag any fatigue or safety issues in advance to allow the driver to change their behaviour and plans.

How it works

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1. Alerts and Reminders

  • Customised reminders to work how you work.
  • Reminder by your set timeframe or expiry date.
  • Instant feedback options.

2. Workflow and Escalation

  • Adapts to your organisation’s hierarchy to only show relevant information to the right team, manager, executive to the right team or manager.
  • Customised workflow and escalation to notify the right people at the right time.

3. Policy and Framework

  • Define and enforce grey fleet standards.
  • Link to consequence framework.

Fleet Advisory

Knowing how and where to start identifying and managing Grey Fleet Risk is often the hardest part for any organisation. Determining where that line in the sand is between acceptable and risk that needs to be mitigated is challenging and will require a robust Grey Fleet policy, that is simple to operationalise, to ensure that your systems, processes, and people are managed in the right way.

Our Fleet Advisory team have a proven process that will help you identify your Grey Fleet risk and support you on your journey to compliance, so that ultimately your organisation and your people are protected.

Get in Touch
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